ABOUT THE POSITION
ITDP seeks to engage the services of a reputable and qualified consultant with expertise in labour market analysis, management, and organisational development to undertake an independent salary, benefits, and job grading study in six countries of operation in the Africa region: Egypt, Ethiopia, Kenya, Rwanda, Tanzania, and Uganda. ITDP therefore solicits proposals from interested individuals to conduct the assessment and establish effective HR protocols for ITDP’s Africa office. The consultant will need to reference ITDP’s organisational policies and procedures, and all work must consider the local cultural context and labour laws.
OBJECTIVES OF THE ASSIGNMENT
- Conduct an ITDP Africa staff engagement survey to gather staff perspectives on management practices, professional development, salary structures, and other relevant HR practices.
- Develop recommendations for an improved organisational structure.
- Prepare recommendations for a salary and benefits structure that enhances internal equity and ensures external competitiveness, considering current staffing budgets.
- Offer recommendations on the performance appraisal system, job classifications, job titles,
and role descriptions.
The selected consultant shall carry out the following activities:
- Conduct one-on-one interviews with all ITDP Africa team members to gather staff perspectives on performance appraisals, job classification, titles, JDs, salaries and benefits, and other areas.
- Compile and suggest to ITDP a list of employers which may be considered as comparators, for the purpose of establishing staff remuneration and provide an explanation of why those market comparisons were chosen. Carry out a survey to compare ITDP salary and benefits levels with suitable comparators. Present survey findings and recommendations related to remuneration and benefits packages. Develop a framework with which rational revisions in salary structures can be made in response to changing organisation structures, staff roles, and market conditions.
- Review and update the existing organisational structure of the Africa office. Conceptualise a new structure that can incorporate flexible subject-area verticals and develop a transition plan.
- Review applicable HR handbooks and propose updates.
- Support effective communication and change management throughout the process.
The consultant shall maintain complete confidentiality of all data and documents provided by selected comparator employers and by ITDP.
Details and Summary of data collected from the Comparators showing TOR matches and the evaluation of their remuneration package:
- A report on findings from the staff survey.
- A report on the salary study, including minimum and maximum remuneration values by position and company details (size, number of employees, time present in the location, etc.) for comparators; analysis of the results; recommendations on salary structures; identification of existing positions that deviate from market rates; change management plan to allow ITDP to implement recommendations for job grade changes; and methodology for future salary surveys. All completed questionnaires from the comparators should be submitted.
- A report on the organisational structure, including assessment of the existing structure and proposed changes.
- A report on the staff appraisal process, including an assessment of the existing process and proposed changes.
- Revised HR handbook.
- A presentation of the process and the results to any relevant audience as advised by ITDP.
MONITORING AND PROGRESS CONTROLS
The consultant’s work progress will be monitored through periodic review meetings, the precise schedule of which will be determined together with the Consultant. The Consultant is also expected to produce periodic updates on project activities and actual achievements made against the timeline.
DURATION OF THE CONSULTANCY
The consultancy is expected to take up to a maximum of four (4) weeks starting from the date of signature of contract by both parties, subject to adjustments as required and mutually agreed upon.
QUALIFICATION & EXPERIENCE
The successful personnel shall meet the following minimum criteria:
- Bachelor’s degree or higher in human resource management, statistics, or related field.
- Proven track record in the area of compensation and benefit analysis, including for comparable international organizations.
- Experience in the field of human resource management.
- Past experience in undertaking salary surveys for global organisations.
- Familiarity with labor market issues.
- Fluent in English.
- Excellent writing and presentation skills (all required outputs shall be prepared in English).
The Proposal shall be presented in the following manner:
- Personal curriculum vitae of all team members, highlighting the qualifications that meet the minimum requirements stated above.
- At least three (3) references.
- A brief methodology on how the consultant will approach and conduct the work (3 pages maximum).
- Financial proposal containing the final and all-inclusive price offer (including all envisaged costs) for the full range of services required, broken down into all major cost components associated with the services. The total price shall be in a fixed lump-sum amount, and milestone payments corresponding to outputs shall be indicated in the proposal.
SUBMISSION OF PROPOSALS & EVALUATION CRITERIA
Technical and financial proposals will be submitted together. In determining the final selection of the qualified bidder, the technical quality of the proposal will be given a weightage of 75% on the basis of a criteria for evaluation (in line with the required qualifications as outlined above), and the financial proposal shall be allocated a weightage of 25%. Proposals will be ranked in terms of total points scored.
ITDP invites all qualified consultants to send a proposal regardless of their gender, religion, race, ethnicity or disability. Proposals should be submitted by 6 Aug 2021 at 17:00 hours East Africa Time (GMT+3), addressed to: email@example.com. Proposals received after the close of the submission period will not be considered.
ITDP reserves the right to determine the structure of the process, number of shortlisted participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this bid process at any time, without prior notice and without liability to compensate and/or reimburse any party.